Administrative Arrangement

Travel Documents

Please make sure that you have all the documents/personal needs/subsistence allowance prior to your departure for New Delhi, India. These should include:

  • Roundtrip ticket (itineraries confirmed);
  • Valid passport with a validity period of at least six months beyond the time of stay allowed in New Delhi and visa stamped to enter New Delhi (if needed);
  • Official letter of invitation from the Host
  • Program of activities;
  • Personal medicines; and,
  • Personal travel accident insurance

For emergency assistance, the following mobile phone numbers to contact is:

  1. EXIM Bank
  2. Mr. Sarvesh Kumar, AGM, IDBI Bank – +91 8750777999

Foreign nationals must be in possession of a current passport or other internationally recognized travel document. They must be endorsed for traveling to India and have a period of validity of at least six months beyond the time of stay allowed in India. Foreign nationals who require a visa to enter India must apply and obtain a visa in advance at Indian Representative Offices abroad before entering the country. (Please refer to Section G on the list of countries that need visa to enter India).

Arrival Information

All arrival/departure details need to be communicated to the following Officers of ADFIAP Secretariat c/o Ms. Sandy Lim via email:; and EXIM Bank c/o Ms. Dilnavaz Heerjee via with cc to

Conference Fee

Attendance to the 41st ADFIAP Annual Meeting is free of charge for ADFIAP members.

Hotel Accommodation/Travel Costs

Majority of the delegates will be booked at the ITC Maurya New Delhi (pls. refer below for contact details and hotel rates). Hotel accommodation and travel costs will be borne by the delegates.

Hotel Contact Details

ITC Maurya New Delhi
Diplomatic Enclave, Sardar Patel Marg
New Delhi, INDIA
Phone Number: +91 11 2611 2233
E-mail Address;;

Hotel rates

  • Standard room single/double @ INR 15360/- nett per room night (inclusive of breakfast & basic internet access)
  • Deluxe room @ INR 17920/- nett per room night (inclusive of breakfast & basic internet access)
  • Towers Category Rooms @INR 22400/- nett per room night (inclusive of breakfast, wifi and 2 way airport transfer)

Conversion of US Dollar to Indian Rupees: US$1.00 = INR 64.4459 (as of Nov. 29, 2017)

  • The above room rate is quoted in Indian Rupees inclusive of taxes
  • Rate includes buffet breakfast
  • Free in-room Wifi service.


Association of Development Financing Institutions in Asia and the Pacific (ADFIAP)
2nd Floor, Skyland Plaza, Senator Gil Puyat Avenue
Makati City 1200, PHILIPPINES
Tel. No.: +63-2 816 1672/843 0932
Fax No.: +63-2 817 6498

Contact Persons
Ms. Sandy I. Lim, Executive, Membership Services
Mobile No.: +63 920 907 3882

Mr. Enrique I. Florencio, Executive, Knowledge Management & Sustainability Officer
Mobile No.: +63 932 887 9975

Accompanying Persons Program

Accompanying persons are invited to join the following activities:

Feb. 20, Tuesday
9:30 am to 3:30 pm Tour/Shopping
7:30 pm to 10:30 pm Welcome Dinner/Awards Night
Feb. 21, Wednesday
9:30 am to 3:30 pm Tour/Shopping
7:30 pm to 10:30 pm Farewell/Gala Dinner/Gift Exchange

Note: For the exchange gift activity, all delegates, their respective accompanying persons, and secretariat who wish to join should bring each a special gift preferably something unique from their respective countries.

Feb. 22, Thursday
9:00 am to 4 pm Fellowship Day: Tourism Sites

(Note: Lunch will be served at a local restaurant to be announced later)


Here is the list of countries that are exempted from having a pre-arranged visa to visit India:

Citizens of countries allowed visa-free entry to India

  • Bhutan
  • Maldives (Up to 90 days stay)
  • Nepal

Note: Citizens of these nations are offered visa-free entry to India only if they do not arrive from mainland China.

Visa exemption for Persons of Indian Origin Card

Visitors having a Persons of Indian Origin Card are exempted from having a visa to enter India, provided they are not citizens of the following nations:

  • Afghanistan
  • Bangladesh
  • Bhutan
  • China
  • Nepal
  • Pakistan
  • Sri Lanka

Citizens of countries allowed visa on arrival to India

India has plans to grant visa on arrival to 180 countries. As of now, India grants visa on arrival to the citizens of the following nations, provided they are not of Bangladeshi or Pakistani origin:

  • Cambodia
  • Finland
  • Indonesia
  • Japan
  • Laos
  • Luxembourg
  • Myanmar
  • New Zealand
  • Philippines
  • Singapore
  • South Korea
  • Vietnam


  • Visa on arrival is granted for a period of 30 days
  • Visa on arrival is valid for single entry only
  • Visa on arrival is granted for the purpose of tourism only.
  • Only two visits on a Tourist Visa-on-Arrival is permissible in a calendar year.
  • There must be a gap of at least two months between each vis

Customs Regulations

What You Can Bring into India — You can bring as much foreign currency into India as you like; if you have over $10,000 in cash or traveler’s checks, however, you should complete a declaration form. You may not import Indian currency into India. In addition to your personal effects, you are allowed 2 liters of alcohol, and 200 cigarettes or 50 cigars. (Know that foreign liquors and imported cigarettes are very heavily taxed and in some areas difficult to come by.) You may carry a cellphone, camera, and pair of binoculars, but officially you may have only five rolls of film. You must complete a special Tourist Baggage Re-Export Form if you are carrying valuables such as a laptop computer, major video equipment, special camera gear, or high-value jewelry. Although there is a strong possibility that you may encounter difficulties upon leaving if these forms are not completed, you’ll discover a general malaise among Customs officials, who seldom hassle foreign visitors on international flights. Also, much of the bureaucratic heavy-handedness has eased in recent years, and there is less suspicion of foreign travelers. In fact, arrival in India is incredibly straightforward and generally hassle-free.

What You Can Take Home from India — You may not export Indian currency. Exchange all notes at the airport before you depart. Note that airport money-changers frequently run out of certain currencies, so you might want to complete any exchange before you go to the airport. There is a restriction on the exportation of anything over 100 years old, particularly works of art and items of cultural significance. It is illegal to export animal or snake skins, ivory, shatoosh wool, or anything that has been produced using these materials. Generally, jewelry valued under Rs 10,000 may be exported, while gold jewelry valued up to Rs 2,000 is allowed.


Delegates are requested to register on Monday, February 19, at Lobby Level, Hotel ITC Maurya.

Departure Arrangements

All delegates/accompanying persons are requested to reconfirm their flights with the Secretariat team and should be ready at the hotel lobby 3 hours prior to their flight departure time.

All delegates/accompanying persons will be brought to the airport for their respective departures through transport facilities arranged by the host. The Secretariat team will issue a circular notice informing delegates on what time they need to be at the hotel lobby prior to their respective flight departures.